The Prothonotary/Clerk of Courts Office is located on the first floor of the Courthouse and is responsible for all civil and criminal court-related documents. These offices also perform several duties for the public including the issuing of passports for foreign travel and the swearing in of elected local officials.  Genealogical information is also available through the Prothonotary’s Office.

Effective February 1, 2008, the U.S. Department of State has issued new regulations regarding passports and made a new type of identification called a Passport Card available.  Please read the requirements listed below and contact my office at (814) 765-2641, ext. 1330, with any questions.

BEGINNING JANUARY 2, 2008, THE CLEARFIELD COUNTY PROTHONOTARY’S OFFICE WILL BE IMPLEMENTING DOCUMENT SCANNING TECHNOLOGY. WE REQUEST THAT YOU DO NOT USE TWO-SIDED DOCUMENTS AND REMIND YOU OF THE LOCAL RULE REQUIRING ALL FILINGS TO BE ON 8 1/2″X11″ PAPER.

NOTICE

Effective August 8, 2014, Act 126 will be increasing the JCS/ATJ/CJEA surcharge by $10.00 technically becoming effective immediately upon the Governor’s signing of the Budget while Act 113 will be adding another $2 fee that will become effect August 8, 2014.  All new fees will be implemented on August 8, 2014.  It is mandatory that all fees be changed by the August 8th effective date.

Passport Services:

NOTICE: 12/28/2018

Clearfield County must discontinue Passport Services due to budget cuts and the loss of staff.  It has been a privilege to provide these services to the people of Clearfield County over the years but staffing issues have forced us to take a hard look at all services we provide and make cuts where possible.

Office hours: 8:30 a.m.-4:00 p.m.
Passport acceptance from 9:00 a.m. – 3:00 p.m.
NO Passport services Monday.
Tuesday walk-in Passport services from 9:00 am – 3:00 pm
Wednesday-Friday Passport services by appointment only from 9:00 am until 3:00 pm
We accept forms of payment in cash, check or money order.
Photos will not be taken at the facility.
We do have handicap accessible ramps

If you have any questions regarding passports, please call the Prothonotary office at (814) 765-2641, ext. 1330, or visit the National Passport Agency’s web site at www.travel.state.gov.

• Public Access Policy of the Unified Judicial System of Pennsylvania
• Public Access Policy Flow Chart
• Confidential Information Form
• Confidential Document Form

Prothonotary Forms:

• Prothonotary Cover Sheet
• Procedure for Filing a Summary Appeal
• Prothonotary Certificate of Readiness with Cover Sheet
• Prothonotary Fee Schedule – Effective 01/01/2019

Civil Documents (Must be filed in the Prothonotary’s Office)

• Clearfield County Local Rules of Courts
• Affidavit and Petition to Proceed in Forma Pauperis – Civil Case
• Civil Cover Sheet (required for filing civil cases, NOT custody or divorce)
• Civil Complaint (District Magistrate)
• Certificate of Readiness (Civil Jury or non-jury trials, civil arbitrations)
• Scheduling Order (rev. 10-13)  (DOC)
• Scheduling Order (rev. 10-13) (PDF)
• Civil Motion for Continuance
• Written Response
• Change of Address Notice
• Praecipe for Self Representation (Pro-Se)
• Pre-Trial Memorandum (Civil Trials)
• Pre-Trial Memorandum (Arbitration)
• Handbook for Jurors
• Driver’s License or Registration Suspension Appeal
• Request for Transcript or Copy

Family / Custody Documents (Must be filed
in Prothonotary’s Office)

• Divorce Information Sheet
• Inventory & Appraisement
• Custody
  Complaint
• Custody Conference Order
• Petition for Modification of Custody
  Order
• Petition for Emergency Custody
• Custody Contempt – Form is available at
  • http://www.pacourts.us/sitesearch.aspx?q=custody+contempt
• Counter-Affidavit Regarding Relocation
• Notice of Relocation
• Custody Pre-Trial Memorandum

Family / Custody Documents Continued

• Criminal Record / Abuse History Form
• Motion for Continuance
• In Forma Pauperis Form (IFP) – Civil Case
• Praecipe for Self-Representation (Pro-Se)
• Scheduling Order (Blank)
• Divorce Documents – For PA State Approved Forms, visit the following:
  • http://www.pacourts.us/learn/representing-yourself/divorce-proceedings
    NOTE: On this webpage, scroll down to the following forms:
    • Use 3301(c) forms if
      both parties agree
      to file for divorce;
    • Use 3301(d) forms if
      only one party is filing
      for divorce

Criminal Documents (Must be filed in the
Clerk of Courts Office)

• Motion for Continuance (Criminal Case)
• Petition for Expungment (ARD Cases)
• Petition for Expungment (Magisterial Cases)
• Petition for Expungment (Court of Common Pleas Cases)
• Change of Address Notice
• Arraignment Waiver Form
• InForma Pauperis Form (IFP) – Criminal Case

Public Defender Documents (Must be
submitted by mail or in person at the Public Defender’s Office)

• Public Defender Application (Adult)
• Public Defender Applcation (Juvenile)

Private Attorney List

Private Attorney List (PDF)